In the modern business landscape, efficient human resources management is paramount to an organization's success. With advancing technology, more and more companies are seeking robust HR systems to simplify tasks like recruitment, employee management, and performance evaluation. In this regard, Zoho People and Zoho Recruitment software are highly regarded solutions that offer comprehensive features to meet the needs of organizations of different sizes. This article explores how Invictus Education Group has unified its human resources operations through Zoho People.

 

Established in 2014, Invictus Education Group's vision is to become Africa's leading private vocational education and training network, educating and aiding students in gaining gainful employment. Their practical, innovative, and online education and training methods ensure that students graduate with the necessary experience.

 

Invictus Education faces a unique challenge with a portion of its employees working remotely, some stationed at various campuses to serve students, and others constantly moving between campuses to connect with as many people as possible. With all these branch locations and functions, Invictus Education's biggest challenge is to streamline its HR operations and foster a culture that brings remote employees and management together.

 

"Our HR processes and administrative work were based on Excel sheets, filing cabinets, and a lot of paperwork. Almost a day each week was spent manually sorting data, and with employees working in different locations, this management approach was highly inefficient," says Carmen Botes, the Implementation Manager at Invictus Education.

 

Invictus Education had already started using Zoho Recruit for their recruitment processes, so choosing Zoho People was a natural step. With Zoho People, Invictus Education has gone 100% paperless. From self-service options to leave management, performance evaluations, learning, and communication, they manage the entire HR process through Zoho People.

 

One of the first things new employees often face is the onboarding paperwork, which can be overwhelming. Zoho People has transformed this into a step-by-step process with electronic signature options, providing employees with a hassle-free experience.

 

"I'm a fan of Zoho, but I also evaluated other solutions to check which ones fit our requirements. Zoho People topped the list because of its exceptional customization capabilities. We can essentially build any custom process we need. I hadn't seen anything like it before. It's a great value for the money," notes Carmen Botes.

 

Before Zoho People Management System, even simple tasks like requesting leave were managed manually on registers and Excel sheets. However, now, Invictus Education's team can handle day-to-day activities on their own. Many extensively use the Zoho People mobile app to access self-service features. Additionally, the mobile portal and main desktop app ensure department heads and team leaders can more easily manage their reports.

 

Invictus Education's team has also leveraged the customization capabilities of Zoho People extensively. They have created processes for reporting digital misconduct, a financial procurement system, and specialized reports. With this flexibility, they can tailor Zoho People to their specific needs.

 

ZohoPeople Management System: The Perfect Companion for People Management

Zoho People is a full-featured employee management system designed to help businesses efficiently handle employee information, performance assessments, training, and compensation. The software's key features include:

Employee Profile Management: Zoho People allows you to store basic employee information, contracts, exit dates, and other critical data, enabling organizations to better understand employee needs and history.

Performance Management: The software provides powerful performance management tools, including goal setting, 360-degree feedback, and performance assessments, enhancing employee performance and fostering teamwork.

Compensation and Benefits Management: Easily manage payroll, allowances, and benefit plans to ensure the security and reliability of employee compensation information.

Employee Training: With Zoho People, you can create and manage training programs to help employees improve their skills and access online learning resources.

Attendance and Leave Management: The software automatically tracks employee attendance records and leave requests, providing real-time data and reports.

Mobile App: Zoho People also offers a mobile app, allowing employees and management to access critical information anytime, anywhere.

Zoho Recruit: A Robust Recruitment System

Recruitment is a critical function for any organization, and Zoho Recruit provides a comprehensive set of tools to streamline the recruitment process. Here are the key features of Zoho Recruit:

Resume Management: Zoho Recruit helps you quickly screen, store, and manage candidate resumes. Its powerful search features make it easy to find the best candidates.

Job Posting and Promotion: One-click posting of recruitment advertisements to major job boards and social media platforms to expand your recruitment channels.

Collaboration and Teamwork: Teams can work collaboratively, share candidate information, and evaluate applicants to make better recruitment decisions.

Interview Scheduling and Feedback: Zoho Recruit offers scheduling tools to simplify interview arrangements and collect feedback.

Reporting and Analysis: The software provides real-time reports to help recruitment teams track recruitment performance and efficiency.

Mobile Recruitment: Zoho Recruit's mobile app allows you to view candidate information and recruitment progress on the go.

 

HR Best Practices with Zoho People and Zoho Recruit

Zoho People and Zoho Recruit are two powerful and user-friendly HR systems that can help organizations better manage employees and recruitment processes. Their cloud-based architecture means you can access data anytime, anywhere without worrying about complex installations or maintenance.

 

For small businesses, Zoho People offers an affordable employee management solution that can enhance employee performance and happiness. For recruitment-intensive organizations, Zoho Recruit provides a complete recruitment toolkit to expedite the hiring process and reduce recruitment costs.

 

Since implementing Zoho People, Invictus Education has achieved a 100% adoption rate among its employees. "Employees now have control over their own information, and every request or transaction leaves a digital footprint that we can reference in the future. After Zoho People, our HR department's burden has significantly reduced," says Carmen Botes.

 

Zoho People has created a reliable space with secure permissions and easy access to the right people. Previously, Invictus's HR staff spent about 10 hours collecting data, analyzing it, and generating effective HR reports. By preparing reports through Zoho People, they save time and effort, and decision-making has improved.

 

Zoho People allows Invictus Education's HR team to focus more on employee engagement strategies rather than administrative work. With all its advantages and the improved employee experience, they aim to continue using the product, explore new opportunities within Zoho, and further strengthen their HR processes. If you're looking for a powerful HR system to enhance employee management or recruitment processes, Zoho People and Zoho Recruit are outstanding choices. These two software solutions offer comprehensive features that will help improve your organization's efficiency and competitiveness.